Data Entry in India – A Fast Growing Industry!

If the data entry service provider is efficient, outsourcing will not only save your time and efforts but will also improve your customer satisfaction and make your work run smoothly. Improved customer satisfaction means a direct increase in the company’s revenue. Data Entry in India has become one the fastest and biggest growing industry. It has a dual advantage, to the outsourcing company as well as to the outsourced company. Below discussed are some of the benefits of outsourcing data entry to India:

Professional Proficiency and Experience: Outsourcing data entry requirements to India will ensure that data entry operators who are experts in their respective fields are working for you round the clock, ensuring that the output is delivered to you on time. You will not have to hire full time employees and invest in training staff. It is particularly beneficial for companies with irregular data entry requirements.

Providing an edge over the competitors: Outsourcing allows businesses to delegate certain mundane responsibilities and jobs to an offshore service provider. These companies handle the backend tasks, giving businesses more time and resources to help them concentrate on their core areas. More focus on key areas of business allows more innovation and improvisation.

Eliminate Infrastructure Costs: Professional data entry services reduce overhead costs. Data entry in India is a huge industry with highly qualified professionals, state of the art infrastructure and latest technology.  By outsourcing data entry services to India, you don’t need to invest in infrastructure, systems and manpower. You can easily save up to 60-70% of your costs.

Organize and Simplify your documents: Organized and customized data entry services ensure that your routine documentation tasks are streamlined and organized on time and accurately.

Highest Quality Standards: Outsourcing helps in maintaining up-to-date and error free database. It also facilitates the possibility of easy access and retrieval of the relevant information anytime.

Remote data access: Remote data entry means to input data directly into the client’s system via a VPN (Virtual Private Network) which allows access to authorized network locations for work related activities with the client’s permission. If your data is highly sensitive and confidential, remote data entry is one of the topmost customized services to ensure maximum data security.

Outsourcing hub:  According to statistics, India is one of the main destinations where various companies outsource their data entry assignments. By outsourcing to India, you can get the benefits of quality services, massive infrastructure, skilled and experienced data entry experts at very low cost and delivery of output as per your needs.

The Need of Large Volume Data Processing

With the digitization of information, people are realizing the importance of collecting and storing data electronically which requires data entry. Every organization has to maintain its records and it is important that the data is well structured and processed to offer maximum advantage. A major concern that organizations face is the need of large volume data processing without having to invest a fortune. Data Processing means organizing and controlling large amounts of information. Data processing services imply processing any kind of data related to accounting, manufacturing, marketing and various other departments.

Being an entrepreneur, you could be facing problems like:

    · Often, managing high volumes of data accurately and quickly becomes a tricky task for the in-house employees.

    ·  Large volume data processing is a very time consuming task.  Particularly the data for a website exists in very large volumes and is difficult to manage without professional help.

    · To enter enormous amount of details, codes and various other information related to a product is a very time consuming and confusing job and an amateur increases the chances of filing incorrect information and corrupting the data.

Benefits of availing expert data processing services:

ü  Professional data entry services help to solve the problem of paper management. By hiring professionals, you get the information in digital format which in turn makes retrieving the information easier and faster.

ü  Data processing services help in processing the information quickly, making it easier to go through thousands of files in a minute and fetch the required file promptly.  

ü  During data processing, the experts check and manage the data for invalid information or errors to ensure highest accuracy standards in the processed information.

ü  The cost of processing the data by hiring data processing specialists is much lesser than the cost of managing the paper documents. Businesses can save a substantial amount of money by hiring professional data processing services and also decrease the cost of stationery and photocopying.

ü  Outsourcing large volume data processing to a company which guarantees high quality standards and 100% data security helps maintain an accurate and high quality database.

ü  Companies which require large volume data processing should opt for an efficient data processing service provider to gain maximum profits rather than making heavy investments in developing an in-house facility.

ü  24*7 availability and operational flexibility are the chief advantages of data processing firms. Their expertise and specialized tools make it easier for them to process any type of data.

Tested and Applied List Building Strategies

Using professional list building services to put together a list of subscribers is one of the best ways to make money and get more traffic on your website. List building means to get people to opt-in to an email, a free report or a newsletter by registering in their email and a few other details. Some of the main benefits of a mailing list are that you can contact the subscribers of your list over and over again and form a relationship with them, which in turn makes it easier to sell your product or services to them.
Pleased subscribers will someday convert into pleased customers if you follow these 3 simple P’s – People, Perseverance, Promotion.

There are many list building strategies that a service provider can help you with. Some of them have been briefly discussed below:

Winning the trust of your customers

Two of the surest ways to start generating traffic for your website and build your mailing list are by writing articles and participating in related forums. Participating in forums will support you in developing a prospective clientele. People are not going to purchase something from you based on your recommendation alone. Getting a few informative articles published and helping people solve problems on public forums will help build credibility and rapport with the customers. List building service providers are experienced and trained in both these techniques.

List Opt-in form on each page

Another good list building service is to have your opt-in form on every page of your website. This will increase the chance that the visitor on your website will see your list opt-in form and enter their email address. Building a profitable and responsive opt-in list requires specialized knowledge and expertise. Opt-in lists are built from scratch and require a professional to maintain the quality, keep them organized and manageable.

Keeping the whole process precise and worthwhile

Professional list building companies make sure that your list building opt-in form is simple and short to fill out and is only asking for the details that you actually require rather than collecting unnecessary lengthy information. If your opt-inform is intimidating people or requiring too much time and efforts, you will not get many people signing up. The best way to get people to enter their information is by making sure that the content on your website is of very good quality and has not been seen or read elsewhere.

Networking and Support

List building service providers stay in touch with other website owners in your sector and make an arrangement with them where they can email your subscribers about their offers and vice versa. 

What Makes Outsourcing Invoice Data Entry Services Crucial To Your Business?

Maintaining and storing written or printed invoices is a difficult task, specially if you have numerous files to deal with. Making the billing efficient, on time and in one place is very important in today’s time. Even by hiring an accountant you will lose money and time if you are still using manual invoicing. Most companies fail to recognize the importance of organizing their data until the situation worsens and important data gets lost.  Outsourcing invoice data entry services is affordable, fast and will help the companies maintain and store the data much more accurately. Save up on physical storage space and eliminate unnecessary storage costs.

By automating the billing process, companies can increase their revenue by avoiding sales "leakage" i.e., the money slipping through the cracks because the invoices are not issued or outstanding invoices are not followed up for collections. Invoice data entry services also help improve the cash flow by giving you a better insight into how much money is supposed to arrive and from where. Incomplete or inaccurate records means that you cannot predict the cash flow, may have pending payments and can run out of cash without any prior intimation or readiness.

It also provides a better insight to the management by creating more intelligent systems throughout your supply and demand chain. It helps businesses provide better customer service by reducing errors and sparing more time to invest in other activities and administrative work. A good automated billing system will also provide detailed information about the customers and allow you to access this information with a keystroke. The customers may also want to see their payment history and to be able to download or print their invoices.

Automated billing makes accounting easier and prepared to meet cash flow projections. It helps ensure that the company has cash inflow to meet the needs and expenses on time. If you cannot see and keep a track of what your cash flow will be because of incomplete or erroneous records, it can affect the business forecasts negatively. Automated invoicing avoids the errors made by humans and eliminates repeated entries.


Some bill automation applications exceed simple billing and can be integrated with other systems such as supply chain, operations and shipping systems and online payment methods. Some have multi-currency features built-in making the global trade and export easier. Invoice Management Solutions (IMS) can help improve productivity, business processes, supply chain and reduce costs. 

What Are Web Mining Services And The Advantages Of Outsourcing Them To A Professional?

With the colossal growth of the World Wide Web in the past few decades, informational platforms have reached a new height. In today’s time, web mining services have become instrumental for businesses to make intelligent business decisions. Web mining is a specialized category of data mining services used to discover patterns from the web.

Web mining provides an instant solution for gathering information across the web. It searches text and images and then extracts the details relevant for providing the required information. All this is done by collecting the web pages through structured mining and the results provided are related to the proposed query. Using web mining services provides the results lists with the highest relevance to the keywords. Web research services are very capable when they are used in relation with the content management in the content database dealing with specified topics. The quality of the results will increase by selecting the most appropriate information.

Web mining has many advantages which make it attractive to organizations including government agencies. This technology empowers eCommerce to do personalized marketing, which eventually results in business growth by increasing the trade volume. Government agencies are using web mining services to classify threats and fight against terrorism. Outsourcing companies with years of hands on experience can understand the needs of the customer better and can react to customer needs faster. They can save on production costs by utilizing the acquired insight of customer requirements, attract and retain customers and can increase profitability by target pricing based on the profiles created.

Web mining services are beneficial for businesses in every aspect as they allow the customers to access precise and detailed information on the website. With the use of web mining services, the information remains available all the time for the customers to make a query whenever required. It is used as a marketing tool and provides the client’s website with additional traffic and improves the web presence of their business.
Below discussed are some of the benefits of outsourcing web mining services to professionals:

• Mining to extract metadata from websites.
• Customized web mining tools.
• Integrating web mining tools with other software to improve the results and efficiency.
• Checking and correcting the false literature that gets loaded into automated systems.
• Obtaining information from web pages and converting them into text files or spreadsheets.
• Use of advanced technology to enhance automatic, fast, multi-threaded spade work for quick and effective data mining.
• Usage of sophisticated search engines to effectively extract the content from the URLs.
• Extracting large volumes of data.
• Searching for updates like the availability of the product, current price and other specifications which change frequently and then comparing them with competitor’s products and prices.
• Updating the client’s eCommerce sites and databases.

Email Appending Services – The New Strategy To Increase Business Revenue

Companies often spend more than their dedicated budget on telemarketing for their products and services yet fail at achieving their targeted goals. Exceeding your budget will not solve the problem if the records are not verified and you are not drawing in more customers. Your email marketing needs to target the right audience. To create a successful marketing campaign firstly you need an extensive email database. Emails have become the global medium for business communication. Once you have compiled a substantial database, you need to add/modify the missing information to make the database more meaningful and useful. This is where email appending services come in useful.

In the age of digitization, postal marketing has become obsolete and the costs incurred on paper and phone based marketing are very high. The cost of email distribution is lower and the process is faster. Email appending services include services like adding the missing email address of your existing and prospective customers and communicating with them on a regular basis.

Email Appending is done when an organization has a customer database containing names, postal addresses or telephone numbers and wants to kick off an email communication with them. Appending comprises of manual as well as automated processes. The organization hires an email appending service provider to append the email addresses in their database from their own vast database. The service provider will match the prospect list with their database and add their accurate email address to the client’s database.

Chief benefits of email appending services:

·         Email appending will boost your marketing ROI

·         Your emails will reach the exact targeted audience

·         Reduction in email bounce rate and increase in click through rate

·         Availing email appending services eliminates the cost of lost and inaccurate data

·         Eliminates the cost of retyping the data or availing data capturing services

·         Greater availability of data

·         Acceleration in marketing processes and better results

·         Cost-effective marketing medium

·         Useful in reaching out to a wider audience

Main types of email appending services:

B2B Email Appending – By availing these services, the records are verified by various methods. Verification includes the person’s first and last name, phone number, fax, address, email address, company name, total revenue, employee count, industry type and Standard Industrial Classification.

B2C Email Appending – Through these services, the records are verified by person’s name, gender, age group, city, country, areas of interest, annual income, etc. You can even avail customized appending services based on your budget and requirement.

What Are Forms Processing Services And Their Benefits?

Conversion of raw data into electronic format is known as data processing. Forms processing services are a dedicated type of data processing services, where information collected in the forms is converted into digital format. The entered/written/filled data is captured from the forms and organized in respective fields or forms are digitized and kept as images.

Forms processing services include capturing, digitizing and processing of information documented in forms. Once the information collected is processed, it can be further used for analysis and research. All companies deal with an extensive variety of forms like vouchers, accounting and legal paperwork, tax statements, purchase orders, etc. Forms processing services are important for all businesses but they are crucial to certain sectors like banking, hospitals, logistics, legal, and retailers.

Online as well as offline forms help businesses by collecting crucial facts and figures like payment, feedback, product reviews, complaints, etc. Form processing has several advantages like it is easier to manage data in electronic form than paper documents, data is safely organized eliminating loss or damage of any information, reduction in errors, storing documents takes up a lot of physical space and last but not the least that data can be easily retrieved when required.

Optical Character Recognition or OCR is the most preferred technology used for forms processing as it gives the most accurate results. Some outsourcing companies also use the double or triple entry technique to avoid any errors and verify the data as it is keyed.

Some tailor-made forms processing services are listed below:

- Tax Forms processing
- Insurance Claim processing
- Patient Records / Medical Claim processing
- Shipping Documents processing

- Credit / Debit Card Application processing
- Immigration Forms processing
- Online Form processing
- Forms processing of Surveys / Questionnaires
- Membership Application / Renewal Forms processing
- Invoice / Purchase Order Forms processing
- Email Forms processing
- Resumes processing

Benefits enjoyed by outsourcing forms processing to a service provider:

• Automated form processing is used to reduce the chances of errors and to increase the productivity and quality.
• Forms processing services at economical prices. Companies customize services to fit your budget.
• Quick turnaround time even for large volumes of forms.
• Experienced and highly skilled professionals at your service 24/7.
• Advantage of the latest tools and technology to get you much faster and accurate solutions.
• Delivery of work in any format of the client’s choice: FTP, Compact Disks or email.

Stay Top of the Line with Database Updation Services

What are Database Updation Services and why do you need them?

A database is a collection of logically related and consolidated records or files that provides data for many applications. A database is an assemblage of information which can be accessed, managed and edited. The accuracy of a database plays a major part in the success and telemarketing of a company. Database updation and maintenance covers the following: 

• Updation of the client’s database by supplementing it with new records

• Updatation of the client’s database by omitting obsolete records like changed addresses, phone numbers and removal of records of the deceased, etc.  

• Updatation of the client’s database by using the service of recall 

• Other updation services as per the specific needs of the customer

Once the data has been keyed and you have a compiled database it can serve your purpose for a while but soon you would require database updation services. Maintenance of databases specially database for ecommerce and online stores is a continuous and time consuming process. Trained experts perform a wide variety of Database Updation Services to create, cleanse, maintain, and update any kind of database. Usually outsourcing companies have a separate dedicated team working round the clock to serve the clients efficiently and speedily.

Database Updation Services are necessary to both online as well as offline databases. Database of Ecommerce stores and online shops become obsolete very soon and constantly need to be updated with new products and services offered by the client company. A poorly maintained database can adversely affect the growth graph of a company. 

Companies providing database updation services are proficient in creating a database from scratch or updating the database of ecommerce and online stores with the latest entries, products, services, text, images or any other information as provided by the customer. They can help you by creating a new database with the necessary applications and modify the existing applications as per fluctuating requirements.

Certain advantages of outsourcing Database Updation Services:

• Systematic and accurate database maintenance services 

• Several years of experience and subjective knowledge of various tools and technologies

• Short turnaround time and fastest delivery timeframes

• Cost-effectiveness and better ROI for the client

• Qualitative and quick database updation and maintenance services 

• Cost effective customized packages as per client’s needs

• Total safety and security of the shared information

• Free work sample to give an insight of the working style and expertise of the service provider

Dynamic Advantages of Outsourcing Online Data Entry Services

The world of outsourcing has given businesses an access to economical and quick solutions to their back-end work requirements. As businesses are flourishing, data entry has become an important aspect of data management. Accurate and speedy Online Data Entry Services have some key requirements, as follows:

• Manifold high-speed internet connections

• Proper power back 

• Knowledge of computer basics, and

• Good keying speed

Online Data Entry Services refer to keying data from text, images, numerals  or handwritten documents into a database using an active internet connection.

Some main advantages of availing outsourcing services for your online data entry requirements are enumerated below:

1. Outsourcing companies provide experienced and trained data entry professionals with quick typing speed.

2. Convenient work timings as per your time zone.

3. Tailor made exclusive packages as per customer requirement.

4. Proficient operators with working knowledge of several technologies such as MS Access Data Entry, Microsoft SQL Server, Oracle, FoxPro, and MySQL among several others.

5. Cost saving on hiring and training of staff and maintenance of office and IT infrastructure.

6. Error free keying of data. Data entry companies often use double or triple data entry system to rule out any discrepancies or inaccuracies.

7. Work delivery in committed time frames and a pool of talented human resources to handle large volumes of data.

8. Benefit of hiring more staff as per peak work load or specific project’s demand.

9. Easy communication and timely updates.

10. Dedicated team and a supervisor to oversee the project till its final delivery.

11. Complete safety and security of data.

12. Outsourcing companies use high-speed internet connections, firewalls and antivirus softwares to manage large volumes of data with cent percent confidentiality and speed.

13. Provision of delivery of work via emails, CD’s or FTP server. 

Listed below are some of the specialized Online Data Entry Services: 

1. Online data keying from HTML pages 

2. Online keyboarding from Images

3. Online data keying from Survey forms

4. Online keyboarding from Hand written documents

5. Online data entry for Patient History, Hospital Records and Insurance Claims 

6. Online data entry for Mailings Lists/ Labels 

7. Receipts/Bills Online Data Entry 

8. Online Numeric Data Entry

9. Online data keying for eBooks and eMagazines

10. Online data entry from business cards

11. Online data keyboarding for credit card applications 

12. Online Yellow Pages keyboarding

13. Online White Pages keying

14. Online keying of Stores and Shopping sites data

Guidelines to Keep in Mind Before You Hire an Outsourced Keyboarding Services Company

In today’s Digital age, most industries are often in need of typing professionals who can skillfully typescript their content in electronic format. Some outsourcing companies providing Keyboarding Services also offer exclusive services like multilingual keyboarding services. They are proficient in working with all major languages like – English, German, Spanish, French, Swedish and Italian.

Outsourcing companies customize double and triple entry systems that are based on keying and validating data simultaneously. One operator keys the data and the other operator keys the same data, enabling the software to compare the input data and then flag exceptions to be corrected or deleted later. Outsourced service providers can handle large volumes of data with great efficiency and accuracy.

The data can be keyed into any of the following formats:

• Word
• Excel
• Access
• Database
• PDF
• ASCII
• HTML
• Binary

The source can be provided in any of the following formats:

Hard copies, Soft copies, Web pages, Application files and Image files

Outsourcing companies can act as an extended offshore partner to support all your keyboarding requirements. Any kind of data related to research work, database, journals or any other documents can be keyed accurately, saving you valuable amount of time and money.

Listed below are some of the commonly used keyboarding services:

ü  Keying text and numeric data

ü  Keying data from directories/ yellow pages/ white pages

ü  Indexing and duplication of documents

ü  Copy/ Paste services

ü  Database/ Mailing List compilation

ü  Keying information from Questionnaires/ Survey forms

ü  Data Entry from Typed / Printed / Handwritten Text

Listed below are the benefits of outsourcing keyboarding services:

•  Outsourcing companies tailor Keyboarding Services to meet the client’s needs and requirements.
• Skilled data entry operators with fluency in various languages, softwares and formats.
• From the production’s point of view faster typists cover more work in lesser time as compared to an amateur. Thus, most outsourcing companies hire excellent typists with a speed of 40-60 WPM.
• Provision of excellent human resource and a committed project manager.
• Use of latest tools and technology for maximum accuracy and speed.
•  24*7 availability of customer service accessible by emails, phone or chat.
• 100% error free work with no compromise on quality. Use of double and triple data entry to avoid any errors or inconsistencies.
• Assured safety of data and information. (Most organizations make their employees sign a non-disclosure agreement)
• Efficient handling of mundane jobs saving your precious time and cutting your costs by at least 50-60%. 

The Topmost Reasons Why Your Data Needs Data Enrichment Services?

High quality databases are crucial to all sectors and businesses prosper more efficiently and quickly with enriched data. The basic purpose of hiring a Data Enrichment Company is to turn unproductive data into productive data. Often, data is collected from multiple sources and formats. Therefore, it is important to skillfully and intelligently enhance, complete and verify the raw data to make it meaningful and resourceful for the company.

Data Enrichment Services are a fragment of the database management process. After going through the data enrichment process, the data on your website will function as a great source of information. Accurate information on the website attracts more visitors and facilitates the decision making capabilities. Thus, the information should always be accurate, correct and updated.

Below Are The Reasons to Use Data Enrichment Services for Your Data:

1.       To authenticate the data
2.       To remove obsolete, repeated  and erroneous entries
3.       To help identify false or incomplete entries
4.       Validation of categories like Address, Phone numbers, Emails Addresses, Zip Codes, etc.
5.       Tagging entries as per customer’s requirement
6.       Interlinking of multiple data sources
7.       Modifying the data by adding algorithms, filters, instructions or solutions to enhance the data
8.       Comparing the data
9.       To analyze the data by identifying the key variables
10.   Enriching the data by adding images and product features and specifications
11.   Add missing information to complete and supplement records
12.   Updating and completing previously stored outdated or missing information

Below Are The Reasons to Outsource Data Enrichment Services:

• Data enrichment services are not a layman’s cup of tea. Specialized data entry services like data enrichment, require an experienced professional. Outsourcing lets you hire seasoned experts with prior experience and subject knowledge.
• With outsourcing, you can hire experts at an hourly rate or as per project requirement instead of hiring them full time on company’s payroll.
• Outsourcing companies have very quick response as well as work turnaround time.
• Most companies offer 24/7 availability of customer service and a dedicated supervisor to oversee your project till its completion.
• Flexibility and employee strength to finish any size project within committed deadlines.
• Outsourcing companies offer services at competitive prices to maximize your company gains and increase ROI.
• Final output delivery in any preferred format over emails, CD’s or FTP server.
• World class infrastructure and latest tools and technologies.
• Outsourced companies act as an offshore partner to help your sales and marketing teams with accurate and complete databases,  while you concentrate on other important areas of your business.
• Promise of 100% customer satisfaction and Assurance of high quality data and data security.

8 Reasons to Avail Data Mining Services

Organizations can truly benefit with the latest techniques offered by Data Mining Services. Data Mining is something that is becoming one of the primary requirements for your website. In data mining techniques are expected to be even more effective and concise than they are today. Here are some good reasons for availing Data Mining Services:

1. Data Mining Services are used by the large organizations to catch the spam mails from their customer's inboxes. Advanced techniques are used to access whether the mail is a spam or not. Data mining techniques are tested and validated for their accuracy first. This ensures correct results.

2. Large shopping malls and retail shops can make use of these services by recording the transactions made by their customers. When the customer buy products, the Data mining techniques give them an idea for placing the items in an aisle. If the customer wants to make changes in their order after few days, it would become easy for the store owners to analyze the data on their database.

3. It is also useful for companies that manufacture edible products. They can make use of data mining techniques to enhance their product sales in a specific area and can launch new products that are based on the information they have. These techniques provide you good results for any situation.

4. Data Mining Services are also beneficial for Call centers. Human interaction is at the peak in call centers because people have to make calls and have to answer all the time. Customers respond differently to different people like they talk differently with female representative and are different with male representative. The responses of customers vary. Data could be used for the goodwill of the organization and can be best understood with the use of data mining techniques.

5. For analyzing the performances of the players in the field, Data mining techniques are also used in sports these days. Using these Data Mining techniques, you can analyze any game you want.

6. Data mining is not only restricted to businesses and entrepreneurs. The process is for analysis and can be employed by non-profit organizations, government agencies etc. It helps in refining the data and making it more specific according to the needs of the group concerned.

7. These services can also be used along with demographics. Data mining combined with demographics enables the businesses to continue their advertising strategy for specific segments of their customers. This form of advertising is directly related to their behavior.

8. Data Mining has flexible nature and is mainly used by the business organizations that mainly focus on the needs of the customers. Data mining is one of the most relevant services because of the quick access and fast-pace to information along with techniques in economic processing.